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Personal Assistant Needed for Beauty Skincare Company's Founder & CEO

Personal Assistant Needed for Beauty Skincare Company's Founder & CEO

Tribeca, Manhattan. NY

Bubble Skincare is seeking an exceptionally organized, proactive, and versatile individual to fill the role of Personal Assistant to the Founder & CEO. This position requires a multifaceted approach, as it encompasses responsibilities ranging from managing household affairs and family matters to supporting executive-level tasks within the company. The ideal candidate will possess excellent communication skills, impeccable attention to detail, and the ability to seamlessly navigate both personal and professional domains.

Key Responsibilities:
Personal Support:
Provide comprehensive assistance to the Founder & CEO in managing household affairs, including but not limited to scheduling appointments, coordinating home maintenance services, and overseeing household budgets.
Act as a point of contact for all personal matters, including correspondence, inquiries, and scheduling commitments.
Assist with childcare responsibilities, such as coordinating schedules, arranging transportation, and overseeing extracurricular activities.
Manage travel arrangements for the Founder & CEO and their family, including booking flights, accommodations, and transportation, while ensuring all preferences and requirements are met.

Executive Assistance:
Support the Founder & CEO in scheduling and coordinating meetings, both internally and externally, while optimizing time management and prioritizing commitments.
Assist in preparing agendas, presentations, and materials for meetings, ensuring all necessary documentation is organized and readily available.
Serve as a liaison between the Founder & CEO and various stakeholders, maintaining professional communication and representing the executive's interests with discretion and confidentiality.
Handle administrative tasks related to office management, such as organizing files, managing inventory, and coordinating office supplies and equipment maintenance.

Event Planning and Coordination:
Coordinate special events, functions, and gatherings on behalf of the Founder & CEO, including family celebrations, corporate events, and social engagements.
Provide on-site support during events, overseeing setup, managing vendors, and addressing any unforeseen issues or concerns that may arise.

Miscellaneous Duties:
Conduct research and compile information on various topics as requested by the Founder & CEO.
Handle personal errands and ad-hoc tasks as needed, demonstrating flexibility and resourcefulness in managing shifting priorities and time-sensitive requests.
Maintain confidentiality and discretion in handling sensitive information, both within the household and the company, while upholding the highest standards of professionalism and integrity.

A positive attitude, strong work ethic, and commitment to delivering high-quality results in a fast-paced and dynamic environment.
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines effectively.
Strong communication skills, both written and verbal, with the ability to interact confidently and professionally with individuals at all levels.
Proficiency in Microsoft Office Suite and other relevant software applications, with the aptitude to learn new tools and technologies as needed.
Discretion and confidentiality in handling sensitive information, coupled with a proactive and solution-oriented approach to problem-solving.
Flexibility to adapt to changing schedules and priorities, with a willingness to work extended hours and travel as required.

Salary: 70,000K - 85,000k

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